Qatar Airways

About the role

We are recruiting for an Office Assistant, to be based in Doha, Qatar.

You will be responsible to provides general administrative and secretarial support in day-today functions. Promotes high standards of corporate values through correspondence, telephone, and personal contact. Handles confidential and sensitive issues, which require a high degree of discretion and tact. Records / document control and maintenance for all correspondences related to the Manager's office.

As part of your role, your responsibilities will be inclusive of, but not limited to the following:

• Perform administrative and secretarial support - coordinate activities, conduct research and ensures that requests are carried out.
• Handle inquiries and/or refer to the appropriate personnel/department and review and answer mail and inquiries and determine if Executive action is required.
• Provide necessary telephone backup coverage, schedule appointments, meetings and travel itineraries, and coordinate related arrangements (coordinate meetings, travel, hotel bookings).
• Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the area.
• Take and transcribe dictation. Draft letters and internal memos. Process, handle, and maintain all types of confidential information. Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature.
• Check all incoming documents and ensure completeness/accuracy of information provided to fast-track approvals, (Invoices/Statements).
• Anticipate and prepare meeting materials, charts.
• Maintain confidential filing system, categorize and maintain manuals, sensitive correspondence, and other source material.
• Coordinate prompt purchasing of office supplies and stationeries. Ensure proper maintenance of all office equipment.
• Perform other department duties related to his/her position as directed by the Head of the Department.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.

Together, everything is possible.