Qatar Airways

About the Role:
We are currently recruiting for Administration Officer, within QR-Hub Management in Doha.

In this role, you will be providing a range of administrative, logistical, and organizational support to the VP Doha Hub – Ground Services and/or line manager, as well as the wider team. Managing and evaluating administrative requests within the department to ensure compliance with corporate guidelines. This includes proposals, manpower movements (SRFs, interviews, SMAs), leave and duty travel requests, ticket‑rebate requests, and agency-related queries or proposals. Effectively supports report preparation and handles special projects related to the department’s activities..

Key Accountabilities:
• Manage and co-ordinate internal and external communications including handling calls to VP office.
• Independently manage correspondence with both with internal and external parties, based on guidelines, and outlines set by the VP and Team Managers.
• Act as the first point of contact for internal and external queries, recording, filtering, and communicating all incoming and outgoing matters to the VP Ground Services and taking follow‑up actions as needed.
• Act as a link between Ground Services department and other related QR departments as well as external stakeholders.
• Provide administrative support to the VP Ground Services, including handling calls and mail, preparing documents and presentations, drafting communications, taking minutes, maintaining spreadsheets and databases, managing files and diaries, and completing general office tasks.
• Responsible in ensuring that the structure, standards, processed and tools as defined by the company are in place and maintained.
• Assist in the maintenance and delivery of policies and procedures in the areas of human resources, health and safety as and when required by the Management.
• Make travel and hotel accommodation arrangements in line with agreed guidelines and procedures.
• Responsible for supporting the Line Manager and the department in delivering planned projects within a specified deadline, in terms of documentation, follow-ups, task coordination.
• Plan, organize, and prioritize tasks to meet deadlines, work with minimal supervision, and attend meetings to record minutes, manage administration, and assist with reports.
• Maintain the highest standard of professional conduct at all times with clients and colleagues.
• Performs other related duties, as assigned, for ensuring efficient and effective functioning of the work unit.

Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.