Qatar Airways

As an Administrator Coordinator you will be responsible to provide administration support for smooth functioning of the department on a daily basis. Perform secretarial duties, which require handling of confidential and sensitive information. Represent department through management of correspondence, telephone and personal contacts. Undertake projects as directed by the Line Manager in order to support Departmental/Corporate initiatives.

Responsibilities:

• Perform various secretarial and administrative duties to support requirements and maintain department functions smoothly on a daily basis. Handle a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.
• Manage, coordinate and maintain calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the department, to record, filter, disseminate and communicate all incoming and outgoing matters.
• Provide business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compile reports as directed and ensure that all files are complete and properly maintained.
• Independently manage multiple tasks and assigned projects whilst respecting deadlines and simultaneously ensuring the integrity of all information and data.
• Communicate and provide information internally and externally to assist and enable administrative support and effective service to the concerned sections.
• Refer routine matters to appropriate person for action and follows up to ensure completion.
• Track department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas).
• Establish a confidential filing system for all correspondence generated to and from Department, categorize and maintain manuals, sensitive correspondence and other source material.
• Prepare and distribute correspondence, send faxes, reply to emails and telephone calls.
• Follow-up with other sections/departments to ensure requests are carried out and activities are coordinated.
• Arrange required office equipment for new and existing staff.
• Access and maintain records for Department Assets.
• Perform other department duties related to his/her position as directed by the Head of the Department.

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