Administration Coordinator

Qatar Airways (QR) have embarked on an exciting transformation journey to change how we interact with our customers. As part of this journey, we are now recruiting for an Administration Coordinator as part of our transformation team in Kigali, Rwanda .

As an Administration Coordinator, you will add value by providing efficient assistance and support to the transformation team while supporting with the smooth functioning of our Regional Office.
Specific responsibilities include:
•    Managing, coordinating and maintaining of the teams’ calendars including regular travel arrangements.
•    Coordinating and scheduling meetings ensuring efficient and effective diary management.
•    Management of email correspondence where required. 
•    Organising and preparing material for key meetings and communications
•    Responding to customer care issues via e-mails.  Reacting quickly and professionally to resolve any internal issues that may arise.
•    Providing business documentation support, including report writing, presentation creation and spreadsheet preparation.
•    Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated.
•    Assisting HR with organisation of inductions for new staff ensuring a smooth onboarding for new joiners.
•    Creating a fun and motivating work environment. Bringing the team together regularly, celebrating successes, creating a culture of team work and collaboration.