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Administration Assistant

General Information

Ref #
233113
Location
Brazil-Sao Paulo
Job family
Corporate & Commercial
  • Closing Date: 2026-05-01

Description

We are pleased to announce this incredibly exciting opportunity to be a part of Qatar Airways as an Administration Assistant. 

The role holder will be responsible for providing administration support for the smooth functioning on a daily basis for the team. You will be responsible for the handling of confidential and sensitive issues involving continual inter-departmental relations. You will play a huge part representing the team through correspondence, telephone, and personal contact.

Some of the tasks include: 

  • Perform advanced, diversified, and confidential administrative support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office. 
  • In consultation with the team, generate business documentation, including presentation and spreadsheet preparation.
  • Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained. 
  • Perform administrative tasks based on set procedures; establish and maintain filing systems and invoices. 
  • Manage and coordinate travel needs.
  • Research information and initiate assigned tasks accordingly. 
  • Coordinate internal and external communication. 
  • Respond to complaints and requests for information and assistance; interpret and explain procedures and policies pertaining to internal inquiries of staff. 
  • Attend and take notes at meetings and keep records of communication to meet the requirements of the team. 
  • Perform other related duties assigned for the purpose of ensuring the efficient and effective functioning of the work unit. 

Qualification

About you: The ideal candidate will have the below.

  • High school qualification with a minimum of 2 years of job-related experience or a bachelor's degree with 1 year of job-related experience. 
  • Database administration experience. 
  • Administration qualification would be an advantage. 
  • Excellent written and verbal communication skills
  • Excellent computer skills, including Microsoft Word, Excel, and PowerPoint. 
  • Client-focused and business-aware. 
  • Self-motivated and highly organized. 
  • Self-starter, having the ability to work independently with minimal instructions. 
  • Proven ability to work under pressure to defined timescales. 

 

https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&job=233113