Current Opportunities

QR16154 - Office Assistant | Qatar Airways | Saigon

Organisation: Qatar Airways
Job Function: Cargo
Division: Cargo (Division)
Employment Type: Full Time - Permanent
City: Asia Pacific | Vietnam | Ho Chi Minh City
Last date of application: 20-Nov-2017

Qatar Airways

Welcome to a world where ambitions fly high

From experienced pilots to dynamic professionals embarking on new careers, Qatar Airways is searching for talented individuals to join our award-winning team.

We take pride in our people—a dynamic and culturally diverse workforce is essential to why we are one of the finest and fastest growing airlines in the world.

We offer competitive compensation and benefit packages.

About the job::

Provides general administrative and secretarial support in day-today functions. Promotes high standards of corporate values through correspondence, telephone, and personal contact. Handles confidential and sensitive issues, which require a high degree of discretion and tact. Records / document control and maintenance for all correspondences related to the Manager’s office.

ACCOUNTABILITIES::

 

Operational

  • Perform administrative and secretarial support - coordinate activities, conduct research and ensures that requests are carried out.
  • Handle inquiries and/or refer to the appropriate personnel/department.
  • Review and answer mail and inquiries and determine if Executive action is required.
  • Provide necessary telephone backup coverage, schedule appointments, meetings and travel itineraries, and coordinate related arrangements (coordinate meetings, travel, hotel bookings).
  • Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the area.
  • Take and transcribe dictation. Draft letters and internal memos. Process, handle, and maintain all types of confidential information.
  • Check all incoming documents and ensure completeness/accuracy of information provided to fast track approvals, (Invoices/Statements).
  • Anticipate and prepare meeting materials, charts.
  • Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature.
  • Maintain confidential filing system, categorise and maintain manuals, sensitive correspondence, and other source material.
  • Coordinate prompt purchasing of office supplies and stationeries. Ensure proper maintenance of all office equipment.
  • Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
Experience:

To be successful in this role you will need a High School qualification or equivalent with a certificate in computer applications – MS Office (Word, Excel Power Point and Access). You will have a minimum of 2 years work experience in an administrative role.

You must have excellent communication, organizational and written skills with strong follow-up and organization skills. Also, you must possess a professional manner as interaction with internal and external high-level positions is necessary. You will also have advanced written and spoken communication in English and currently be eligible to live and work in  Saigon, Vietnam.

Note: you will be required to attach the following:
1. Resume / CV

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