You are responsible for managing the correct execution of client campaigns from A-Z, from the composition of contracts and invoices to ensuring the collection of monies on time and working with clients to ensure artwork is received correctly and within deadlines and is approved by GCEO and HIA COO as required, liaising with clients and the operations team to guarantee campaigns are delivered as contracted, as well as all administrative work and sales support and the handling of customers' general enquiries at Internal Media Services.
In your job, you will assist the Senior Manager in obtaining the meetings and appointments with HIA teams, to identify new media advertising channels. Monitor advertising systems of IMS in HIA to ensure a sound record of all the sites in a systematic manner. You will organize airport site trip visits for working teams to plan the allocation of the new advertising sites within Concourses A, B, C, D, E and elsewhere in HIA. You're responsible in applying the invoices & payments to Oracle system to ensure these are correctly communicated to Finance for reporting and payment collection. Also, responsible for payment collection and liaising with QR Finance to provide weekly ageing debtors status updates, specially in light of an increased number of clients per digital network, diversification of client base to agencies and shorter campaigns and booking lead times.
You will maintain a system of staff leaves, annual tickets, staff exit permits, etc. offering the administrative support to the IMS team. Handling phone calls, sales enquiries and arranging regular meetings for the Sales team with external and internal customers and partner.